Here is a link to the posting in the Vancouver forum. This welcome extends to the PACNW people as well (NSX and S2000). If anyone knows of an NSX forum please feel free to pass this inforamtion on.

https://www.s2ki.com/forums/index.php?showtopic=739462

Here is the link to the online registration and payment forum:
http://vipokerrun2010.elocas.com

 

Mt Washington would love to have us and will work with us to help make this an event to remember. They have lodging on the mountain as well as a facilities for an awards night and catering that they are willing to give us a great deal on.

It now comes down to picking a date. They tell me that all summer is off season and they can offer rooms on the mountain for cheaper than down in the valley..., great news! It also means that we can plan this for anytime during the summer and not interfere with the Homecoming meet in SoCal.

As I stated Discovery Honda in Duncan are onboard and are going to provide sponsorship (money or prizes). Hopefully we can get many more.

For those that don't know what a poker run is, it is where cars all leave from the same place or they do a staggered start. Basically you have a place you have to go and when you get there you will have to pick a card. There are 7 stops on the way to Mt Washington and each one you get a card. The person at the end of the day with the best poker hand wins. That simple.

I would like to charge an admission to the poker run (toy, food or donation) and as well sell dinner tickets (very cheap just to cover the food). Any monies or donations will be given to a charity that we choose.

I should be able to nail down a date very soon and we can start to figure out what the dinner is going to cost so we know how much money we need to raise.

Stay tuned and please consider coming over to the island for this event. It is a great place to cruz and your helping out a great charity. I really want this to work and to make it an annual event. I am going to put up a thread soon for people to sign up. I need you to sign up so we have an idea of the numbers for the dinner and the poker run, so please sign up early so I can get things in place. Thanks people.

The sign up sheet:
https://www.s2ki.com/forums/index.php?showtopic=740168

 

Update:

OK the date is going to be the weekend of the 31st of July. I think that is far enough away from the big HomeComnig event in September. Also chances of great weather are better. Mark it on your calendar!

Here is how my initial schedule. This is all off the top of my head so may change but this is how I see things playing out:

1) Friday July 30th 7:30pm - Car meet to in yet to be determined spot in Victoria. Simply a meet and greet type of event. This will probably happen in a parking lot and I will try and do it where a food place is close by. Cruz's may develop from this. Instructions for the Poker Run, times, maps all of that will be provided at this event. It is also the final sign up for the Poker Run and the awards banquet.

2) Saturday July 31 10:00am - Meet at yet to be determined starting point (thinking of the Esquimalt Lagoon as it has lots of parking). Poker run starts from here and involves driving up to Mt Washington with 7 stops along the way. It will probably be a staggered start so as not to cause any PoPo issues. At each of the 7 stops there will be someone with a deck of cards. In the order you arrive, you will be given a card. Don't lose it! The game is usually played with a hint being given to everyone and off they go. Since we have people coming over that have no idea where things are here on the island that is a bit unfair. I have changed this a bit. We will have 3 initial first stops. They will all be a similar distance away from the start. We will start 3 cars at a time and each will go to a different first stop. From there they follow the rest of the route via a map. The map will have a circle on it, the check points will be somewhere within that circle and you will just have either the name of the place to go, or sometimes just an address you must find in that circle. When you have hit the 7th and final check point, you will be close to Mt Washington. Head there and assemble in the reception area. Drinks and appies probably available here and a place to park will be made available. In the reception room we hope to have a silent auction where we will have some swag from any sponsors (rumor has it there may be some ski passes as well), and any donated items brought by you people. Please on that note make an effort to bring something to donate to this auction, even if it's your time and your mechanically inclined..., anything.

3) Saturday July 31 7:00pm - Head to awards banquet room. Prizes so far as we have made up will be best poker hand, first second and third. If there are any ties we will sort them out with a late night race up the Mt Washington highway..., NO just kidding, we will sort out any ties there and then. After the awards are complete there will be a dinner. We have a couple of options here, I am going to cut and paste what the Mt Washington management has suggested and is willing to give us a heck of a deal on:

===============================================
Our new conference room is ideal for the dinner, and will accommodate
100 to 150 easily. It has view windows all around, as well as a podium &
surround sound speech system built in. There are break out areas
attached for the bar, buffet area, as well as space away from the dining
area for a pre dinner cocktail / meet & greet period. Following the
cocktail hour (or so) you could enjoy dinner, followed by speeches,
awards & announcements, and any other fund raising items you wish to cover.

An option following dinner & announcements, would be to then move
downstairs to Fat Teddy's Bar & Grill for a pub style night / social /
dance. In the summer months, the Bar & Grill closes to the public at
9:00 pm, so it would become yours exclusively after that. Not sure if
this is something your group would be interested in. What is the
demographic?

FYI regarding next day breakfast: We offer a brunch on weekends
throughout the summer in our restaurant. We could certainly reserve a
semi private section for a farewell meal prior to heading out. Again,
guests could be on individual bills. The price point is in the
neighborhood of $12.95 and includes the following:

- Several hot breakfast items
- Several hot lunch items & side dishes
- Salad bar
- Pastry station
- Cereals, fruits, cheeses, breads, buns
=================================================

Sunday August 1st 09:30 - Breakfast, Cruz back to Victoria droping people off at the Ferries..., Event Done.

Here are some other options that were suggested by Mt Washington management that we will choose from for itinerary once we get there:
- Awards & dinner a combined / organized event complete with speeches &
auctions etc...?
- Or informal awards in one room and a casual dinner / barbecue in
another or outside?
- Sit down banquet or standing reception?

Management have also assured me that the roads will be in great condition and the residue from ski season (salt and gravel) are all cleaned off in the Summer months. Lots of twisties and a great view will be had. Mt Washington is also willing to provide us with rooms at the top of the mountain so having a few drinks won't be a problem. They stated that they would better any prices from the valley below (where it is prime season).

Now where are we at? Myself and MickeyS2000 are attempting to drum up sponsorship so we don't have to pay too much for this event. We still negotiating the itinerary for the Saturday as well as which package we will go with and the costs involved. Mt Washington is being very good with the costs as they realize we want to donate proceeds to Children’s Hospital Vancouver OR Camp Shawnigan (we have not yet finalized details but it will be one of those two).

What might I have to pay for:
1) Poker Run Entry Fee which is the prize for the winners (depends on how many cars but no more than $25.00 per car).
2) A fee for the awards/dinner/banquet - how much this is depends on how many sponsors we get. Basically you will either pay a set fee like $10.00 to enter or you will make a donation. Dinner will be paid per person like going to a restaurant (this saves lots of issues around pre-payment for catering).

Costs will be kept to a minimum though as we want to have a great turnout, and remember all proceeds go to help the kids at either Children's Hospital in Vancouver or Camp Shawnigan in Victoria.

If anyone out there can help sponsor the event with either gifts or skills or money..., please contact me and let me know, every little bit helps.

This is a big project and is going to take a lot of work and my time to put together. Again anyone willing to help is more than welcome. Please help me to make this a great event and to raise a healthy sum for our selected Charity. Make it worthwhile and I will make it an annual event. I am sure that the S2Ki community will step up and make this as great as our other events.

Thanks for your time and sorry for the long POST !!!

 

UPDATE:

The reason for this event is first of all to have a great summer meet in a great location with a nice ride attached. Along with that we can try and raise some money for a needy charity that helps children, our future. The Poker Run is simply a way to raise money for the kids.

To that end, I want to have as many people and cars show up as possible. I realize not everyone is interested in a Poker Run and may not have the money to stay overnight. So I want to propose the following structure:

We will raise money by charging an admission to each event which I have broken up into 3 small events (Poker Run, Reception/Silent Auction, Awards Dinner). If someone just wants to come up for a cruz and to socialize later at the reception then that is fine they only pay for that. If you want to add the dinner, then fine that is separate. If you sign for the Poker Run, you automatically get all three small events. I was throwing around pricing such as this:

Poker Run (included reception and dinner) - $40.00
- For the dinner and reception this is only entry to the events, food and drinks are still the responsibility of the entrants.

Awards Dinner (includes the reception) - $25.00

Reception - $10.00
- parking spot and a bar. Reception I am thinking would be between 5:00 and 7:00. Drinks are your responsibility.

All of the entry money collected from Poker Run will go towards the winners (High hand and Low hand). All other entry money will go directly to the Charity (assuming we can cover 100% of the costs with sponsorship).

Anyone driving home or down to the village Saturday night, please be smart and don't drink and drive. The Mt Washington road is very twisty. On that note everyone we expect good behavior and any behavior that could jeopardize us having this meet again will not be tolerated. Legal stuff..., blaaa blaaaaa...,

 

Update

Have added another loop to the Poker Run to help raise more money for the kids..., When you pick up your cards, if you don't like the card you get, you can pay to put it back and pick another one. The charge to change your card will be $10.00.

An example of the payout is as follows:

Let’s say we get 50 cars entered. The charge per car is $40.00 so that gives us $2,000.00 in entry fees collected. We are donating half of that to charity so that leaves us with $1,000.00 in prize money. Currently what we are planning on doing is break this up into three prizes:

1) Highest Poker Hand - $350.00
2) Second Highest Poker Hand - $200.00
3) Third Highest Poker Hand - $100.00
4) Lowest Poker Hand - $50.00

The remaining $300.00 will go towards any remaining costs for the facilities at Mt Washington. If we manage to cover this without touching the prize money, the $300 will be added to the charity donation. As registration for the Poker Run goes up the prize money goes up as well.

With this $1,000.00 plus whatever we raise at the silent auction, we should be able to provide a good donation to Children's Hospital Vancouver or Camp Shawnigan in Victoria. We will be finalizing which of the two we will donate to.

Thanks again for all your interest and for helping me to raise money for a good cause and have some fun. This event is going to be great and hopefully the first of many. Please sign the registration page (sticky in this forum) to show your interest. Signup only means you are interested and helps us to plan for food and facilities. If you are at all interested please add your name. Also for the NSX people or the S2k.ca people sign your own thread in your own forum since you may not be able to write to ours, and I will ensure we get you added to the list. Thanks again.

 

Bump:
26 cars 37 people so far.

Come on I know some of you PacNW people want to come over to our beautiful Island..., this is a great excuse and excellent chance to help out charities.

Sign up if your in the lest interested so we can get the arrangements underway.

Thanks owners !!!

 

UPDATE

For the dinner I am suggesting either a BBQ or a Buffet style dinner. Sit down but perhaps outside with tent if it rains or if it rains we may be able to move it all inside. They are going to get back to me on pricing. For menu I am going to ask for pricing around steaks, chicken, hamburgers, and an assortment of salads...,

do we need vegetarian food ??? - Let me know.

Lastly here are the pricing that Mt Washington has offered up for anyone wishing to stay on the mountain Saturday night. If you wish accommodation call the mountain and mention that you are part of the S2K/NSX Poker Run and they may be able to work out a bit better deal. They have already discounted the price though slightly.

Our twin hotels (Deer Lodge & Bear Lodge) are located within a stone's
throw of the main alpine lodge, function rooms, pub, and all amenities.
Summer rates (start at) are as follows:

Lodge Room: $99
1 Bedroom Suite: $119
2 Bedroom Suite: $149
3 Bedroom Suite: $179


Please pipe in if you have any questions.


S2K/NSX Poker Rally Team

 

Sounds pretty cool. Any pac NWers gonna go?

 

We have 3 PacNW's signed up already..., check the signup sheet at top of this forum..., It will be a fantastic event.

 

Yeah sounds way cool. I would like to go Randy