added more raffle items in the post above...look up 3 posts!!!



More coming soon.


reminder:

Drop dead date for registration and payment is April 22nd. That gives enough time to get goodies and food orders in and enough time for "x factor" issues.

If at all possible I requesting those that can register now to do so. I need to order and purchase certain things early (insurance, onsite supplies etc). I need to utilize registration funds ASAP.

Thank you

 

could we meet b4 we go to this? i have no idea where it is lol i got my gps but neways....

 

hey primo i'll put in my registration between today and monday the latest.

tony if you want we can meet up at the champions gate publix and roll from there. i don't know where this place is either, im relying on my blackberry

 

well daymn lol ill give u my gps to use and ill fallow you...i hate trying to drive and listing to that thing lol U THE MAN!

 

Bump for more registrations......


Ugly truth time: If we cannot get registrations in and confirmed, we will not be able to pull this off. There are 10 days left for registration. We have 6 people confirmed as of right now.

The deadline is the 22nd but we honestly expected registrations to roll in at a much more steady pace. If everyone waits until the last minute we will not have time to secure all of the logistics.

Maybe the timing of the event and the economy is in such a state that we cannot pull this off.

If you want to have this meet, we need registrations ASAP. This is a self funded event, meaning the expenses of the event are pulled directly from the registration fees. We are not trying to be hard asses but we have to secure things in a time sensitive fashion.

We appreciate any consideration you can give this request....

 

did i say monday? i meant friday

tony2k, im too old school to use those gps systems. so you can just follow me reguardless, my crackberry hasn't steered me wrong yet!

primo how many people were you guys looking forward to registering.

 

oh and i'll be +1

 

we planned on 100's of people attending, hell a thousand....LOL realistically I expected at least 100 cars to register with about the same number of people we had last year (close to 150 registered, maybe 200 total people)



tough to say now....with your +1 we are looking at 54 people........TOTAL....


that is not a workable number in my book

FULL DISCLOSURE:
We cant hold the vendors to raffling items and services of the caliber we secured or expect them to also pay a fee to market to 54 people onsite.... it is just not cost effective. Our goals for vendors, raffles and overall success was based off of last years attendance (with hopes of better numbers to be honest).

Without the raffle and vendors we dont have insurance money (insurance policy to hold the public event), without the insurance we dont have the venue, without the venue we dont have the event.... it's a house of cards.

we have not even cleared the insurance costs yet... to say nothing of the food, shirt, magnet, museum costs. All those prices are fixed and dont get cheaper with a drop in attendance numbers. Even with 200 or more people we do not me criteria for any price breaks from any of the suppliers. We dont even meet minimum counts for discounts to start at all.

The event is self funded but the monies have to be in and reach a critical point before we can secure the event (cover certain up front expenses).

Not having registrants trickle in over the past 5 weeks has tied us up and prevented us from being able to move forward...now it is all is in jeopardy.

This thing does not have to happen. If the timing is bad or the economy is not allowing people to attend, that is understandable. people are stretched thin and there have been many events pulling at people's attention and funds....

We would rather do the event when people can attend....Maybe another postponement is in order...IDK....we kinda put this in the hands of the community.

we can hold the event for as many or a few people as we like but we have to cover certain things like insurance before we move an inch. After that, it can be 1 person to 200 people. with 54 people, we will not be able to hold any vendors or sponsors and the product raffle will disappear. We cannot subject them to that kind of loss of investment.

I may have blown it with my open debate in the discussion thread (that's a gamble I was willing to take), the economy may be bad, maybe it is too close to the dragon and other events over the past 2 months...who knows???

Without massive and quick support at this point the horse may never leave the gate....

 

This is terrible news.

 

i agree. Rob, as I said, i'm confirmed...just gotta put the damn check in the bank for 2 adults...but I know we still fall short.